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Facility Request Policies and Procedures

FACILITY REQUEST AND EVENT APPROVAL COMMITTEE

MEETS EACH WEDNESDAY @ 10:30AM

  • Clubs/Organizations/Program Felicia Barnes 599-3396
  • Risk Management/Insurance James Jacoby 599-3453
  • Security Audrey Alexander/Norman Rollins 599-3676
  • Physical Plant Operations/Maintenance (POM) Kelvin Rosier/LaShanda Johnson 599-8050
  • Lee Hall Auditorium/AL Lawson Center Arthur Cavano 561-2649
  • Special Events - Public Relations Vernon Bryant 599-3414
  • Student Union/Student Activities Marvin E. Green/Baron Thomas 561-2580
  • Environmental Health & Safety Angela Sutton/Freddie Hall 599-8022
TIMELINES
General Body Meetings Forms must be submitted 3 business days before event.
Flyer Clearance (Agenda/Event Approval)
Seminars and Forums

Forms must be submitted 10 business days before event.
Interest/Meetings (Proposal/POM Support)

Conference Forms must be submitted 15 business days before event.
Parties/Socials w/Music (DJ/Band)(Proposal/Security/POM)
Large Events Forms must be submitted 24 business days before event.
Concerts/Showcases/Games/etc. (Proposal/Contracts/Security/POM Srvs.)

 

CANCELLATION POLICY

VENUE CANCELLATION: Cancellations should be made a minimum of 48 hours prior to event day to avoid penalty payments for staff, equipment, and other resources secured for event. Notify venue coordinator and Student Activities.

SECURITY CANCELLATION: Security cancellations must be made a minimum of 48 hours prior to event time to avoid two (2) hour penalty payments to officers secured and schedule changes required to accommodate event. Non-payment and or adherence to this policy may have an effect on future event considerations, and financial “HOLDS”. Notify Security Officer.

PAYMENT POLICY VENUE PAYMENT: See individual venue coordinators for cost/charges for requested venue. ALL venues must adhere to university fund receipt policies. The preferred form of payment receipt is by way of cashier’s check and money order. SECURITY PAYMENT: See Security Officer. Payments for security coverage must be received 24 hours in advance of event. If alcohol is requested please email Vernon Bryant: vernon.bryant@famu.edu