Event Procedures


Facility Request Due Dates

Facility Request Forms must be submitted to the Efferson Student Union & Activities Office ten business days prior to the first date of the event. Prior to submitting a Facility Request the request to the Efferson Student Union Office the Facility Manager of the requested venue must approve and sign.  Facility Requests submitted less than ten business day prior to the event will be immediately denied.  


Efferson Student Union & Activities Event Policies

Approvals: All facility requests must be approved by the Efferson Student Union & Activities Facility Manager and the Facility Request Review Committee prior to advertising the event/activity or selling tickets.  Efferson Student Union & Activities is not responsible for the loss of funds or resources for denied requests.

Deposits: A non-refundable deposit in the amount of 25% of the total room rental rate is due five (5) business days after the reservation has been approves by Efferson Student Union and Activities and the Facility Request Review Committee.  Failure to pay the non-refundable deposit will result in the event reservation being canceled. 

Payments: Events must be paid in full five (5) business days prior to the event.  Failure to pay by the deadline may result in the cancellation of the event.

Client Cancellations: Requests to cancel reservations must be submitted in writing to the Efferson Student Union Facility (studentunionevents@famu.edu) no less than five (5) business days prior to the event.  Clients are liable for all event charges if the cancellation request is received after the deadline.  

Efferson Cancellation:  Efferson Student Union & Activities reserves the right to cancel any event reservation in which any federal, state, or local laws are being violated, university regulations are being violated, or the safety of FAMU students, faculty, staff or university property are at risk. 

Refunds: Deposits and payments will be partially or fully be refunded in the event that Efferson Student Union & Activities cannot provide all services requested or if the event cannot proceed due to an act of God. 

Other Venue Policies:  Clients are subject to the policies and regulations of the venue in which the event is to take place. Efferson Student Union & Activities cannot overrule the policies or regulations of another university facility. 

Facility Request Review Committee: Efferson Student Union & Activities is subject to the policies and guidelines dictated by the Facility Request Review Committee.