Event Procedures


Facility Request Due Dates


General Body Meetings: Forms must be submitted 3 business days before event.
Flyer Clearance (Agenda/Event Approval)

Seminars and Forums: Forms must be submitted 10 business days before event.
Interest/Meetings (Proposal/POM Support)

Conference: Forms must be submitted 15 business days before event.
Parties/Socials w/Music (DJ/Band)(Proposal/Security/POM)

Large Events: Forms must be submitted 24 business days before event.
Concerts/Showcases/Games/etc. (Proposal/Contracts/Security/POM Srvs.)


Cancellation Policy

Venue Cancellation: Cancellations must be made a minimum of 48 hours prior to event day to avoid penalty payments for staff, equipment, and other resources secured for event. Notify venue coordinator and Student Activities.

Security Cancellations: Cancellations must be made a minimum of 48 hours prior to event time to avoid two (2) hour penalty payments to officers secured and schedule changes required to accommodate event. Non-payment and or adherence to this policy may have an effect on future event considerations, and financial “HOLDS”. Notify Security Officer.

Venue Payment Policy: See individual venue coordinators for cost/charges for requested venue. ALL venues must adhere to university fund receipt policies. The preferred form of payment receipt is by way of cashier’s check and money order. SECURITY PAYMENT: See Security Officer. Payments for security coverage must be received 24 hours in advance of event. If alcohol is requested please email Vernon Bryant: vernon.bryant@famu.edu


Union Hours:

Summer 2017

Office: 8am-5pm, M-F

Galimore Lanes & Billiards: Closed

Rattler's Den: 12pm-7pm, M-F

Normal Hours Begin August 22nd

Office: 8am-5pm, M-F

Union: 8am-9pm, M-F & 12-9 Sa-Su

Galimore Lanes & Billiards & Rattler's Den: 12pm-9pm

The Staff:
William L. Clemm II, Director

Felicia Barnes, Student Clubs & Organizations

Nancy Boyd, Fraternity & Sorority Life

Lynette Boatner, Volunteer Services Program

Baron Thomas, Facility & Events

Melverton Walters, Recreation

Vernita Brown, Administrative Coordinator

Office: (850) 599-3400

Rattler's Den: (850) 599-3400

Galimore: (850) 599-3400

Fax: (850) 561-2515

INTERNAL

Efferson Partners